Details
Job Type
Full TimeJob Type
Fixed-termCloses
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AS3/ AS2
Diversified Staffing Services is currently seeking Administrative Assistants to fill a variety of short and long term temporary assignments for our clients in the Government of Alberta.
We are looking for responsible candidates to perform clerical tasks in a well-organized and timely way. You will need to act proactively and without guidance while understanding the needs and characteristics of people with whom you work with. If you are available on short notice in Lethbridge we want to hear from you.
We are looking for responsible candidates to perform clerical tasks in a well-organized and timely way. You will need to act proactively and without guidance while understanding the needs and characteristics of people with whom you work with. If you are available on short notice in Lethbridge we want to hear from you.
Description
Responsibilities:
- Be the point of contact between the executives and company employees/clients and manage information flow
- Manage executives’ calendar and arrange their daily schedule (set up meetings, travel, speaking engagements)
- Record, transcribe and distribute minutes of meetings
- Oversee the performance of other clerical and administrative staff
- Act as an office manager by keeping up with office supply inventory
- Prepare and edit correspondence, communications, presentations and other documents
- Format information for internal and external communication – memos, emails
- Proven working experience as an executive assistant
- Acquainted with office management systems and procedures
- Discretion and confidentiality
Required Skills
Qualifications:
- Minimum three (3) years’ experience providing support at a high level
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Bachelor’s degree preferable
Expected hours: 36.25 per week
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Lethbridge, AB: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Expected start date: 2024-04-15